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AI board meeting minutes

From the meeting recording to signed minutes

Record during the meeting inside Boardli, or upload a recording, get a transcript with every speaker identified, and turn it into a draft of the minutes that goes through review, approval and the chair’s signature.

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  • Record during the meeting, or upload
  • Every speaker identified
  • In the meeting’s own language
Draft minutes ready for review

Minutes, the morning after

  1. The meeting ends

    The recording is already in Boardli, made during the meeting or uploaded after.

  2. A draft is waiting

    A transcript with every speaker becomes draft minutes by topic, in your company’s format.

  3. Signed by the chair

    Comments, approval and the chair’s e-signature, each step tracked.

Minutes without the late nights

Record during the meeting, or upload

Start, pause and finish the recording in Boardli while the meeting runs; an interrupted session is recovered. Or upload an audio or video file.

Every speaker identified

Speakers are separated automatically and matched to attendees, with any segment easy to reassign.

In the meeting’s own language

The transcript keeps the language spoken in the meeting.

A draft of the minutes from the transcript

AI turns the transcript into draft minutes by topic: discussion, decisions and action items.

Review and approval rounds

Circulate the draft for comments, gather the responses and approve it at the meeting.

Signed by the chair

Approved minutes are signed electronically by the meeting chair, and attendees are notified when they are final.

From the transcript to the minutes

The draft opens in the minutes editor, in your company’s format, with AI edit suggestions. Edit it, then send it for approval and signing.

01

A minutes register that keeps itself

  • Every meeting held is numbered automatically, such as 3/2026.
  • Reminders for the draft, approval and signing deadlines.
  • Average days to approval, and an Excel export of the register.
  • Company minutes templates, and Word import and export.

02

The record stays the record

  • Transcript edits are versioned, so you can always go back to an earlier version.
  • Comments are visible only to the person who wrote them and to the minutes’ editors.
  • Recordings from Zoom stay in your own Zoom account.
  • The recording and the transcript are deleted automatically and not kept, after a period your company sets.

Questions about minutes

Does the AI write the final minutes?

No. It writes a draft from the transcript. Your secretary edits it, it goes through approval, and the chair signs it.

Which file types can we upload?

MP3, WAV, M4A, AAC, FLAC, OGG or MP4.

How are minutes approved?

At a meeting, by named approvers, or by approvers and then a meeting. Boardli tracks each step and its deadline.

Can we keep our own minutes format?

Yes. Save your format as a company template and apply it to new minutes, and import or export Word files.

More of Boardli

See how Boardli fits into your board workflow

See how Boardli fits into your board workflow

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